Job Opportunity: Administrative Assistant at the Embassy of Japan in Ghana
In the heart of diplomatic relations between Japan and Ghana, exciting career opportunities occasionally arise that blend administrative expertise with international collaboration. As of November 7, 2025, the Embassy of Japan in Ghana has announced a vacancy for the position of Administrative Assistant. This role is ideal for motivated professionals looking to contribute to cross-cultural exchanges while handling essential operational tasks. This opportunity emphasizes skills in accounting, administration, and external relations. Below, we dive into the details of the job, including responsibilities, requirements, benefits, salary insights, and how to apply. Whether you’re a recent graduate or an experienced administrator, this could be your gateway to a rewarding career in diplomacy.
Overview of the Role
The Administrative Assistant position at the Embassy of Japan in Ghana supports the smooth functioning of embassy operations. Located in Accra, the embassy plays a key role in fostering bilateral ties through economic cooperation, cultural exchanges, and development projects. The role is entry-to-mid-level, suitable for individuals aged 25-35 who can start in December 2025. It’s a full-time position that requires a blend of technical skills and soft abilities, such as proficiency in English (with Japanese knowledge preferred) and strong computer literacy.
This vacancy comes at a time when Japan-Ghana relations are strengthening, with initiatives like scholarships, trade partnerships, and sustainable development programs. Working at the embassy offers exposure to international protocols and the chance to network with diplomats, government officials, and business leaders.
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Key Responsibilities
The role encompasses a variety of duties that ensure the embassy’s administrative backbone remains robust. Based on the official posting, the competencies and responsibilities include:
- Accounting Duties: Managing financial records, budgeting, invoicing, and basic bookkeeping. This may involve tracking expenses, preparing reports, and ensuring compliance with financial regulations.
- Administration Duties: Handling day-to-day office operations, such as scheduling meetings, managing correspondence, organizing files, and supporting logistical needs for events or visits.
- External Relations: Assisting with public relations efforts, including liaising with external stakeholders, coordinating with local authorities, and supporting diplomatic communications.
- Drafting Documents: Preparing official documents, reports, memos, and correspondence in English (and potentially Japanese). This requires attention to detail and strong writing skills to maintain professional standards.
These responsibilities align with similar roles in previous embassy vacancies, where emphasis is placed on multitasking in a dynamic environment. The assistant may also support broader embassy functions, such as event planning or data management, contributing to Japan’s diplomatic mission in Ghana.
Requirements and Qualifications
To be considered for this position, candidates must meet specific criteria that ensure they can hit the ground running. The embassy prioritizes practical skills and a professional demeanor. Key qualifications include:
- Age: Between 25 and 35 years old, targeting young professionals with energy and potential for growth.
- Education: University or college graduates, preferably in fields like business administration, accounting, international relations, or related disciplines. A strong academic record is essential, as evidenced by required photocopies of academic records and certificates.
- Language Proficiency: Excellent command of English is mandatory. Understanding Japanese is preferred, which could give applicants an edge in handling bilingual communications.
- Technical Skills: Proficiency in computer applications, including Microsoft Word, Excel, PowerPoint, and other office software. Basic IT literacy for data management and reporting is crucial.
- Availability: Must be able to start working from December 2025, indicating a need for immediate readiness post-selection.
- Other: A valid driver’s license is required (photocopy to be submitted), suggesting occasional driving duties or mobility needs. Candidates should be Ghanaian nationals or have proof of nationality via ID or passport.
These requirements mirror those in past embassy postings, emphasizing reliability and adaptability in a multicultural setting. No prior diplomatic experience is explicitly mentioned, making it accessible to qualified applicants from various sectors.
Benefits Package
Beyond the basic salary, the embassy offers a competitive benefits package to attract top talent. These perks are designed to support work-life balance and long-term security:
- Social Security and Medical Insurance: Coverage under SSNIT (Social Security and National Insurance Trust) and comprehensive medical insurance to ensure health and retirement benefits.
- Overtime Allowance: Compensation for additional hours worked, recognizing the occasional demands of diplomatic work.
- Year-End Allowance: A bonus or gratuity at the end of the year, providing financial incentives.
- Annual Leave: 20 days of paid annual leave, allowing time for rest and personal pursuits.
These benefits are consistent with those offered in previous roles at the embassy, such as social security and leave entitlements. Additional perks may include professional development opportunities, exposure to Japanese culture, and a supportive work environment in a prestigious institution.
Salary Insights
The official posting does not specify the exact basic salary, which is common for diplomatic positions where compensation is determined based on experience, qualifications, and negotiations during the interview process. However, drawing from historical data on similar roles at the Embassy of Japan in Ghana:
- Entry-level administrative positions have previously started from around USD 400-1,000 per month, depending on the candidate’s background and the role’s scope. For instance, a 2014 admin/driver role was listed at USD 400+, while a 2024 economic officer position had a minimum of USD 1,000.
- In the Ghanaian context, administrative assistants in international organizations often earn between GHS 3,000-7,000 monthly (approximately USD 200-450, based on current exchange rates), but embassy roles tend to be higher due to international standards.
- Total compensation, including allowances and benefits, could effectively increase the package by 20-30%. Applicants are advised to inquire about the exact figure during the interview, as it may be adjusted for inflation or individual merits.
Note that salaries at foreign embassies in Ghana are often paid in USD or a mix of local currency, providing stability against economic fluctuations.
Application Process
Applying is straightforward but requires attention to detail to ensure your submission stands out. The closing date is November 21, 2025, so act quickly!
Required Documents:
- Curriculum Vitae (CV) – Include name, age, academic and employment history, and family members.
- One passport-size photo.
- Photocopies of academic records.
- Photocopies of certificates.
- Photocopy of driver’s license.
- Photocopy of ID or passport confirming nationality.
Submit all documents via email to: recruit@ar.mofa.go.jp.
Only short-listed applicants will be contacted for an interview. The process is competitive, so tailor your CV to highlight relevant skills in administration, accounting, and relations. Previous postings indicate a probation period (e.g., 3 months) may apply post-hiring.
Why Apply? A Step Toward International Careers
This Administrative Assistant role at the Embassy of Japan in Ghana is more than a job—it’s an entry point into global diplomacy. With Japan’s commitment to Africa’s development through initiatives like TICAD (Tokyo International Conference on African Development), employees contribute to meaningful projects impacting education, health, and infrastructure. If you thrive in organized, multicultural settings and seek stability with growth potential, this opportunity is worth pursuing.
For updates, visit their official website at www.gh.emb-japan.go.jp. OR contact Seekers connect 247 on +233550414552
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